Receivable and collection management

Streamline payment collection in field and realise revenue faster

Manage your payment collection, track receivables and outstanding, ensure cash collection, and reduce outstanding in your distribution business using automated software.
Super awesome App features and customer service support.

Syed Rasik

FMCG Distributor, Tamil Nadu

With Distributo, we have grown 10 times in the last 5 years.

Sanjeev Khurana

FMCG Distributor, Punjab

We have grown on monthly revenue of around 200x with Distributo.

Kishore Nair

F&B Distributor, Bengaluru

Pushing goods on credit is easy, but
collecting payments is tough!

Overdue in the distribution business is common. Improper handling of outstanding
can deprive you from realising revenue.

Under-reporting of collections?

Unverified payment collections via salesman get plagued with problems of under-reporting.

  • High possibility of pilferage
    • Pocketing the collected payment
    • Misreporting the received cash
    • False customer signature
    • Counterfeit customer copies

Hassle managing cash collections?

Collections management requires a lot of time and effort every day.

  • Unable to follow up on unpaid invoices
  • Not having handy outstanding reports
  • Keeping track of cash in hands of salesman
  • Managing collection with a physical ledger is tedious
  • Difficulty to track across payment modes

Mismanaged outstanding?

Manual management of outstanding and collections is tough.

  • More goods dispatched despite existing dues
  • Delayed reaching out for payments
  • Unnoticed dues of customers
  • Huge outstanding stuck in market

Reduced Visibility of field?

Lack of visibility into when and who is collecting how-much in field can open up loop-holes.

  • Gap between amount collected by salesman and amount given at back office
  • Salesman not reporting collections to back office
  • Payment verification is difficult with customer

Lack of systematic collection management challenges your growth

Collection management becomes a challenge as you scale your distribution
business and the number of salesmen increases.


Revenue Pilferage increases

When collections are happening throughout the day and across the beats, many loopholes open up unless a proper system is used.

  • Payment collected but not deposited back in the office
  • Mismatch in the amount of payment collected and deposited

Outstanding Balloons

Unmanaged collections will result in increasing unpaid bills and the bloated outstanding can lead to cash-flow problems.

  • Unpaid invoices not being tracked and followed up
  • More Goods dispatched to a customer who already owed money
  • Some debts cannot be recovered

Hurts Business Credibility

Unmanaged collection results in balance mismatches, which frustrate customers and erode the business's credibility.

  • Customer’s payments don’t reflect in records
  • Credit does not get passed to retailers

Overhead expenses Inflate

Staff required to manage collections increases, which raises the overhead cost.

  • Tedious collection reconciliation in evening
  • Increase in staff requirement and remuneration

Managing collections in diary is tedious and cumbersome

  • Requires manual work
  • Managing ledgers is tiresome
  • Hard to follow up on unpaid bills
  • Possibility of pilferage is high
  • Records can be fabricated

Maintaining spreadsheet is time-consuming

  • Tracking receivables is complex
  • Re-entering data is tedious
  • Time-consuming work for employees
  • Minor errors may result in confusion
  • Not a secured solution

Realise your profits with effective collection management

Manage payment collection systematically with Distributo software to ensure security, increase cash flow and revenue.


See outstanding and due invoices in app

Salesmen can check the outstanding and due invoices while collecting payment.

  • Give permission to salesman to view the outstanding on mobile app
  • Salesman can see due invoices for a customer
  • Can see how many days the invoice is past due in app

Collect payment in different modes

Collect payments details using mobile app.

  • Salesman collects payment and updates in mobile app
  • Track payments made via different modes
    • Cash
    • Cheque
    • Online and more
  • Allocate payment to invoices directly from app
  • Share the payment receipt via WhatsApp and email

Verify & receive collections done by salesman

Fool-proof your collections by tracking payment at each stage till it reaches office.

  • Check the collection's status, such as open, received, or accounted
  • Simple EOD processes to ease receiving of cash and cheque from salesman
  • Automatic SMS message confirmation to customers

Automate payment collection tracking for convenient receivables management

Speed up collection

Organise payment collection to get paid faster. Increase the collection turnover of your distribution business.

Increased visibility of payment collections

Keep customers updated about the stages of payments and ensure transparency in collection.

Full or Partial Payments

Check outstanding and collect partial or full payments using the mobile app and receive update in back office.

Track Staff activities

Check log of activities like who collected from salesman and who received the payments in back office.

Improves DSO figure

Reduce Days-sales-outstanding to improve cash flow and increase working capital.

Collection report

Check your collection reports by date, cash, cheque, salesman, customer, and more.

Limit salesman access

Limit salespeople’s permission access to specific customers and beat.

SMS Messages

Send automatic SMS notifications to the customer once the payment is collected.

Special permissions to receive payment

Control who has permission to confirm payment has been received.

Monitor your collections in real-time while sitting in back office

  • All-in-one, user-friendly software for collection
  • End-to-end visibility of payment process
  • Check outstanding and collect payment using mobile app
  • Update collections from field sales app
  • Share payment receipts via email and WhatsApp
  • Avoid losing your collection to pilferage
  • Steer clear from forged signatures and fake invoices
  • Avoid disputes over mismatches

See what our customers have to say about us


We are able to handle 6000 active customers with the help of Distributo DMS. We have grown 10X within last 5 years.

Sanjeev Khurana

FMCG Distributor, Punjab


When we started with Distributo, we are 1 brand, and now we are sitting with 6. I would have grown on monthly revenue, around 200X.

Kishore Nair

F&B Distributor, Karnataka


With Distributo, everything is easy and comfortable. In a day, easily we saved 4-5 hours and we can spend more time on business productivity.

N Shudeendra

FMCG Distributor, Karnataka

Think Growth. Try Our Solution Today.

Sign up now and explore our demo account. See how Distributo can
power your distribution business to grow at scale.

Frequently Asked Questions

Yes, you can check beat-wise, salesman-wise and overall outstanding reports.

You can track payments made in Cash, Cheque, DD, PAYTM, Online, RTGS, NEFT, and more.

Yes, you can send a notification to the customer when payment is collected.

The payment status will be open or received when you collect the cheque. If the cheque bounced back you can mark the status as “Failed”.

Yes, you can control your outstanding by fixing credit limits in terms of amount, days and number of invoices, for different customer categories.

Have a question? Call us on +91-8277208080

Contact our solution experts for any help. They will help you
answer any questions you may have.

Or you can always write to us at


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